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Privacy Policy

Pension Protection Fund (PPF) Privacy Notice

This privacy notice sets out how we handle personal data during our recruitment process in compliance with applicable data protection legislation.

 We recognise the importance of the correct and lawful processing of personal data in maintaining confidence in our operations. We fully endorse and adhere to the principles set out in the data protection legislation.

What information do we collect from you?

We collect personal data and other relevant information during the recruitment process that is specifically provided by you as part of an application process. We will collect the following (but not limited to):

  • Name, address, email, telephone number
  • CV (if applicable)
  • Equal opportunities monitoring information (defined as special categories data) - this information is purely for statistical analysis and monitoring purposes
  • Answers to application questions
  • Any other information you wish to provide in support of your application

By agreeing to this privacy statement, you are allowing us to form a contract that will mean we can use your details and information presented so that we can assess your suitability for employment with us and carry out our statistical analysis.

Why we use your information

The legal basis that we rely on for processing your data will depend upon the circumstances in which it is being collected and used. Most cases fall into one of the following categories:

  • Where processing is necessary in order for us to comply with a legal obligation.
  • Where you have provided your consent to allow us to use your data in a certain way.

We will not rent, swap or sell your personal data to any other organisation.

Data sharing

We will only share your personal data with those organisations we are legally required to under applicable legislation, including data protection legislation.  

Sharing your personal data with third parties

We use service providers – for instance IT providers and printers – to help us carry out our obligations to you.

Relevant persons within these service providers may be given access to your personal data to allow them to perform their services for us.

Some service providers, or their sub-contractors, may be based outside the European Economic Area (EEA). In that case we will take steps to make sure any data transferred outside the EEA is done in compliance with relevant data protection legislation and that the processing of your data is subject to appropriate security measures.

We may also share your personal data with third parties where this is necessary for your role, for instance regulators, professional or accreditation bodies.

Details you provide in this application:

  • Will be held on our computer systems and may be downloaded by us
  • Will be used to deal with your application
  • Will be made available to us and our processors
  • Will be used for communication with you regarding the vacancy
  • Will be used to satisfy legal requirements
  • Will be used for statistical analysis
  • Will be held and may be used to contact you about other vacancies

We will store your application data for 13 months after the vacancy has closed. After this period, it will be fully anonymised.

How can I access the information you hold about me? Your rights

We are dedicated to providing reasonable access to visitors who wish to review the personal information retained when they apply via our website site and correct any inaccuracies it may contain. If you choose to register, you may access your profile, correct and update your details, or withdraw your details at any time. To do this, you can access your personal profile by using the secure login. In all cases we will treat requests to access information or change information in accordance with applicable legal requirements.

You have the following rights in relation to the way in which we deal with your personal data:

  • the right of erasure or to be forgotten
  • the right to rectification if information is inaccurate or out of date
  • the right of data portability (to obtain and reuse your personal data)
  • the right to object to networx and the controller and processors handling of your personal data
  • the right to withdraw your consent with regards to the handling of your personal data
  • you have the right to ask for a copy of the information we hold about you (Subject Access Request - S.A.R)
  • You have the right to lodge a complaint with a supervisory authority - the ICO

Within your candidate account, you can also use the Download Data feature to generate an XML file of the current data we hold on you that you have provided and/or have access to within the account.

Where you exercise your right to object or withdraw your consent we may process your personal data without your knowledge or consent where we are permitted or required by law or regulatory requirements to do so. In such a case, we will not process more personal data than is required under the circumstances.

Making a complaint

If you wish to raise a complaint about how we’ve handled your personal data, you can ask to have the matter investigated by writing to the email address below.

If you’re not satisfied with our response or believe we’re not processing your personal data in accordance with the law you can complain to the Information Commissioner’s Office https://ico.org.uk/

Contact Details

Should you have any queries regarding your personnel data, please contact us at:

Recruitment@ppf.gsi.gov.uk